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Contents
1. Preferred Vacations
2. Inclement Weather Policy
3. Transfer Agreement

1. Preferred Vacations

Jacksonville Correctional Center, Pittsfield Work Camp, IIP Greene County Impact Incarceration
Program And Jacksonville Correctional Center Employees AFSCME Local 3549
MEMORANDUM OF AGREEMENT

This agreement shall cover vacation scheduling for security staff covered by the Master
Agreement between the State of Illinois and AFSCME and located in the RC-O6 Bargaining
Unit and shall be enacted in the following manner:
 
 
 
I. A bulletin shall be read at roll call on all three shifts during the last 14 days of December of each
year and shall inform covered security staff that vacation scheduling will occur during January and
February of the following year. All vacations will be scheduled by February 28th of each year.
Vacations must be scheduled between April 1st of the current year and March 31st of the
following year. Each employee will be allowed to schedule all three vacation preferences per the
Master Agreement. First preferences shall be scheduled by January 31st, second and third
preferences by February 28th. The shift commander of each shift and/or the Major's designee shall
on January 1st of each year call covered staff members in order of seniority to central control for
the purpose of designating their vacation preferences. Married employees shall have the option of
the senior spouse delaying their choice until the time of the less senior spouse's turn. Shift
Commanders shall give employees two days notice and employees should in turn be prepared to
give their preferences when called. If an employee fails to provide their preference on the date
called, the employee shall be allowed a one working day grace period in which to submit such
preference and retain their seniority rights under this agreement. After the Grace Period such
employees will still be able to submit a preference but such preference shall not negate/alter the preference of any
less senior employee already scheduled.
II. The Shift Commander will use a planning calendar and place each employee's preference in said
calendar in order to record the preference and assist the next senior employee in selecting his/her
preference. During the initial meeting the employee must designate the number of preferences
he/she shall schedule. Second preferences shall be scheduled in the same manner as first
preferences beginning February 1st and third preferences will be submitted "blind." Employees
shall have the right to review the planning calendar prior to the date he/she reasonably expects to
be called upon to schedule his/her preference.
III. Employees shall be able to schedule as much preferred vacation time in each block as they choose
to schedule as long as they meet the following criteria:
 
a) The employee has the vacation hours currently on the books or will earn any hours lacked prior to
the end of the scheduled block. If the employee does not have and cannot reasonably expect
to accumulate the number of hours required for their preference, then the employee will be
limited to the number of hours they could reasonably expect to earn.
b) The scheduled amuount of vacation time must consist of an uninterrupted "block" of hours. A "block" for the purposes of this agreement shall consist of one or more consecutive regularly scheduled days of work and these days shall be interrupted only by the employees regularly scheduled days off each week.
Holidays will be treated in the manner prescribed by the Master Agreement.
c) An employee shall submit a Notification of Absences/Call in Report Dc-314 for vacation time scheduled under this agreement no less than 14 days prior to the first day scheduled and this report must be accurate at the time it is submitted.
IV. Once an employee's vacation preference has been approved the following policy shall be followed with regard to shift/day bumping:
a) Shift Bumps:
 
1. If an employee bumps from one shift to another, then from the effective date of the bump that employee shall forfeit all of their vacation preferences. This shall be the policy even if the employee returns to the shift of origin prior to the start of any scheduled vacation.
 
2. When an employee is bumped for their shift, then the bumped employee's first preference shall not be unreasonably denied on the new shift. This shall be subject to the operating needs of the employer. No employee shall retain his or her second preference if it would mean the denial of a bumped employee's first preference.
 
3. Once employees exercise their right to a shift bump their names shall be removed from the calendar and no other employee shall be allowed to fill the void created by preferred vacation with the exception of those bumped employees being provided with their first preference. Otherwise the day will remain open and filled under the regular benefit time request policy.
 
4. Likewise, any employee who transfers from the Jacksonville Correctional Center (including moves to the Pittsfield Work Camp and Greene County IIP), resigns, promotes, voluntarily reduces in grade, etc.
shall have their names removed from the calendar and filled as in number 3.
 
5. Incoming transfers shall not be eligible for preferred vacation under this agreement unless They physically arrive on or before February 28th. Those transfers arriving before February 28th. shall be eligible for scheduled vacation by seniority if their seniority position has not been reached. If their seniority position has been reached or passed they will be allowed the next choice. In no event shall any preference already scheduled be negated/altered due to incoming transfers.

b) Day Bumps
 
1. If an employee bumps from one set of days off to another, then there will be no adjustment made to the begip.lling or end of his/her scheduled vacation to account for such (i.e., if an employee bumps from Friday/Saturday to Sunday/Monday, then the fIrst day of his/her vacation would begin on Tuesday and end on Thursday.)
 
2. Wnen an employee is bumped for their days off then the bumped employees first preference shall not be unreasonably demed on the new days off schedule.
 
V. Shift Schedules for Preferred Vacation at Jacksonville Correctional Center:
 
a. 7 a.m. to 3 p.m. shift 4 employees off per day
b. 3 p.m. to 11 p.m. shift 3 employees off per day
c. 11 p.m. to 7 a.m. shift 3 employees off per day
d. An overlap of 1 day per week, per shift by seniority shall be permitted. No employee shall be . . . allowed to exercise this option for more than one day during the selection process.
e. No in-service training shall be scheduled during the weeks of the Thanksgiving, Christmas and New . Year Holidays. One additional employee shall be scheduled per shift, per day and no overlaps will be allowed during these weeks.
VI. Preferred vacation schedules shall be posted by March 15th of each year. Such postings shall be made to the bulletin boards in central control and directly south of the employee break rooms. A copy of each shift's schedule shall also be provided to the local union by this date.
VII. Requests for vacation apart from I. - VI. Submitted more than twenty (20) days prior to the day requested shall be invalid. Requests submitted from nineteen (19) to fourteen (14) days prior to the date requested shall be approved in the same manner as requests for accumulated holiday and compensatory time on the basis of seniority. Once approved, no vacation request will be subsequently disapproved in accordance with Article X, Section 5 of the Master Agreement.
















2. Inclement Weather Policy

MEMORANDUM OF UNDERSTANDING
INCLEMENT WEATHER POLICY
ILLINOIS DEPARTMENT OF CORRECTIONS

Because the Department of Corrections operates numerous work sites that cannot be closed under any circumstances, it shall be the policy of the Department that all employees shall report to work,
however, in the event an employee is unable to report to work due
to inclement weather, the employee shall be able to utilize alternate accrued time, including vacation, holiday, personal
business, compensatory or approved time without pay, excluding sick time.
For the purpose of this Agreement, inclement weather shall be when the Illinois Department of state Police, the Illinois Department of
Transportation, the applicable county sheriff's office, road commissioner or local law enforcement agency determines extremely hazardous road conditions exist, such as icy conditions, blowing snow, white-outs, impassable roads or other such conditions.
Employees shall be responsible for verification, provided that where verification is provided for a given geographical area, such verification will cover all employees in that area.
Verification must be provided no later than seventy-two (72) hours from the day the employee returns to work and management shall respond within seventy-two (72) hours from receipt of verification
or the time requested shall be considered approved.
Notwithstanding the above, employees may utilize an emergency personal business day without submitting the above cited
verification, however, requests to utilize an emergency personal business day shall be made at the time of call-in and may not be
requested or changed to other accumulated benefit time at a later date.

 

3. Transfer Agreement
 
 
Jacksonville Correctional Center, Pittsfield Work Camp And Greene County Impact Incarceration Program And Jacksonville Correctional Center Employees AFSCME Local 3549
 
Memorandum of Agreement
Transfer Policy for RC-O6
RC-06 employees at the Jacksonville Correctional Center, Pittsfield Work Camp or Greene County Impact Incarceration Program who desire to transfer to the same or lower position classification in the same classification series, an equal or lower position in a classification in which he/she was previously certified, and for which he/she is qualified at a different facility (Jacksonville, Pittsfield or Greene County) shall file a written request with the Warden's office. These requests shall be formed into a transfer list for each facility. Employees may only submit a request for transfer for one (I) facility (Jacksonville, Pittsfield or Greene County lIP.) Employees may only add their names to a transfer list during the first ten (10) days of July and/or the first ten (10) days of January of each fiscal year. Written notice of such shall be read during roll calls the last seven (7) days of June/December.
 
I.
 
An employee who has been suspended for more than thirty (30) days within the twenty-four (24) months immediately proceeding the effective date of a transfer shall not be eligible for transfer. An employee who has been suspended for three (3) or more days within a twelve (12) month period immediately preceding the effective date of a transfer shall not be eligible for transfer. An employee ineligible under this section shall not be allowed to place his/her name on the transfer list and/or shall be removed from the appropriate transfer list upon receiving such suspension.
 
2.
 
An employee who is on "furnish proof status" shall not be eligible for transfer under this Agreement. An employee ineligible under this section shall not be allowed to add his/her name to a transfer list and/or shall be removed from the transfer list upon placement on such status.
 
3.
 
RC-06 transfers to the Jacksonville Correctional Center as a result of the Statewide Transfer Policy for RC-06 Employees shall not be eligible for transfer to Pittsfield or Greene County for a period of six. (6) months from the effective date of said transfer. Likewise, newly hired employees shall not be eligible for a period of six. (6) months from their date of hire.
 
4.
 
The first two (2) of every three (3) correctional officer vacancies at Pittsfield and Greene County shall be filled by the least senior eligible employees from the transfer list for the affected facility. If there are no employees on the transfer list for the affected facility, vacancies will be filled by the least senior employee/new hire at Jacksonville.
 
5.
 
Selection for every third (3rd) Correctional Officer vacancy, thereafter, and other RC-06 vacancies at Pittsfield and Greene County shall be offered first to the most senior eligible employee on the transfer list for the affected facility. If there are no employees on the transfer list for the affected facility, vacancies will be filled by the least senior employee/new hire at Jacksonville.
 
6.
 
RC-06 vacancies at Jacksonville shall also be offered to employees at Pittsfield and Greene County on the basis of seniority.
 
7.
 
An employee who exercises his/her rights under this agreement may only do so once every twenty-for (24) months & from the effective date of the transfer.
 
8.
 
Any exception to filling vacancies as outlined in this agreement shall have the expressed and mutual written consent of both the Jacksonville Correctional Center CAO and the Jacksonville Correctional Center Employees, AFSCME Local3549.
 
9.
 
When management determines an operating need to detail an employee to Pittsfield or Greene County from Jacksonville, or vice versa, it shall make such
assignments based upon seniority. Eligibility shall be based on the employee's
use of time and disciplinary record per section I of this Agreement. Such
assignment shall not exceed sixty (60) working days in a twelve (12) month period. Extensions shall be agreed to by the same means as section 8 of this
Agreement
 
10.
 
Correctional Officers who desire a transfer to Greene County shall only be permitted such transfer if each of the following occurs:
 
i.
 
Obtain a physician's statement releasing him/her to be able to participate in the required physical fitness testing.
 
ii.
 
Within one (1) year preceding selection to transfer thereto, successfully meet the physical standards set forth in Attachment A.
 
iii.
 
Comply with grooming standards set for in Attachment B. This shall
include and apply to non-security RC-06 and CU-500 staff also.
 
iv.
 
Participate in an oral interview. Upon request, an AFSCME staff representative and/or other union representative may be present during
the oral interview for observational purposes only.
 
 
v.
 
This language regards only initial transfer to Greene County and shall not be used to disqualify employees already assigned.
 
11.
 
Employees who desire to participate in the screening process for transfer to Greene County shall do so without loss of pay if such screening is held during his/her hours of work.
 
12.
 
An employee who is selected for transfer to Greene County and subsequently at any point during his/her assignment desires to terminate such assignment shall be permitted right of return to his/her position immediately preceding his/her transfer to Greene County. Such returns shall be on the basis of seniority, subject to vacancies at Jacksonville. There shall be no involuntary transfers from Greene County unless an employee work related performance has a significant negative impact on the orderly operation of the Program. The Union
and the employee shall be given ten (10) working days notice of such proposed transfer (except in emergency situation) and shall be afforded, upon request, an opportunity to discuss the reasons for such transfer prior to its implementation.
 
13
 
The Statewide Transfer Policy for RC-06 Employees is only applicable to the filling of vacancies at the Jacksonville Correctional Center. The vacancies filled under this Agreement at Pittsfield and Greene County including new hires are not applicable under any language in said Statewide Agreement.
 
This Memorandum of Agreement supersedes any provisions to the Contrary which may be contained in the Statewide Master or Supplemental Agreements, the June 30, 1989 (revised July I, 1994 and renewed July I, 1997) Transfer Policy for RC-06 Employees, the January 14, 1991 Agreement for Dixon Springs with provisions regarding staffing Work Camps, and the December 14, 1992 Memorandum of Agreement for the Greene County Boot Camp, and shall remain in full force and effect unless mutually modified by the parties in subsequent' negotiations, and is without precedent or prejudice